Updating quickbooks in networked client server environment

The Standard edition can manage business finances, inventory, sales, purchasing and employees for a wide range of companies The Industry Editions, available in Contractor, Manufacturing & Wholesale, Nonprofit, Professional Services and Retail editions add specialized tools, program navigation and reports.

There is also an Accountant’s Edition that allows a financial professional to access a client’s files via Web Ex.

Google maps and directions are built in to any file that contains an address – customers, vendors, and employees.

And, in a nod to the competition from Microsoft, QBE integrates with Microsoft’s Outlook or Outlook Express so that you can send forms such as invoices, receipts, and purchase orders from within the accounting system. By submitting your information, you agree that may send you Small Business Computing offers via email, phone and text message, as well as email offers about other products and services that Small Business Computing believes may be of interest to you.

These third-party tools, however, greatly expand QBE’s functionality.

A relationship with Business Objects software developer provides integrated business intelligence (BI) tools.

Advanced inventory functionality comes courtesy of an alliance with Velocity Inventory for Enterprise Solutions, which is intended to help product-based businesses with multiple warehouses be more efficient with real-time inventory tracking.

Each computer running QBE must also have Internet Explorer installed.It’s designed to eliminate manual errors in order to create additional efficiencies in the office and the field.QBE includes one dispatcher’s seat license, and additional licenses incur an incremental monthly fee.Business intelligence can give management dashboard displays of sales, profit-and-loss “what if” scenarios, profitability, and budget variance.Intuit says the BI tools were integrated due to customer feedback.Next up -- True Commerce EDI (electronic data interchange), a form of business-to-business electronic commerce.This add-on consists of three components: the True Commerce Transaction Manager, which enables the electronic exchange of business documents; a business system plug-in, which integrates EDI into QBE and an electronic partner plug-in, which allows your system to communicate with a customer or vendor.The file system is set up at a field locking level, so if two people access the same record simultaneously – say, one person in the customer file – they can each change different fields at the same time.If one person updates a customer’s address, the other can simultaneously update the phone number.But if both go to work on the phone number, the second user trying to make a change will get an error message.Given how most companies divide responsibilities for various accounting tasks, it’s unlikely that two employees would hit the same field in the same record simultaneously, but it’s good to know that QBE provides a warning.

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